Moving office is not an easy task. In fact, the stress of office relocation not only impacts day-to-day operations of your business, but it also decreases the productivity of your employees – further negatively affecting your business. Luckily, there are a few things you can do to reduce the stress of moving office on your employees and your business. Here are 6 ways to achieve a successful, stress-free office relocation:
With proper research and timeline planning, you can avoid most of the pitfalls many business owners make during the process. It is all about being as prepared as possible; create a detailed timeline of everything that needs to happen before, during and after the move. Split the office relocation up into phases, and involve your staff in different areas of the process, too.
Set up a Checklist
Keeping a checklist of the entire office relocation process is the best way to ensure its success and reduce any stress it may have on your staff. From packing boxes to informing your suppliers, partners and clients of your upcoming move. You also need to ensure that everything you need in your new space will be ready and set up when you arrive – cabling, telephone lines, fibre cables, reception stations and office equipment should be relocated before ‘move-in day’ so that you can be operational as soon as possible. (We can help with that!)
If you need to reupholster old furniture, this should be arranged prior to your move. If your new space requires more office furniture, make sure this is ordered and delivered before your move, with the help of an office space planner and interior designer.
Inform your Employees
The best way to prevent additional stress on your employees during your office relocation is to communicate with them from the start. Updating them on the progress, as well as how they will be involved is crucial. Communicate with them via weekly email updates or staff meetings, and make sure to listen to their suggestions and feedback.
Choose an office relocation specialist
Moving office takes a lot of planning to execute, with as little stress and disruption as possible, and if you are not able to give it all of your attention, appointing an office relocation specialist to get it done for you is your best option. An office relocation specialist will ensure that everything, from packing boxes to setting up your new space, is done with as little disruption as possible. All you will need to do is pitch up and your new office once it is ready; giving you the time and freedom to do what is most important – build your business.
Give yourself enough time
It is important to give yourself enough time to plan and execute your office move. Trying to get it done in a short amount of time will only lead to unnecessary chaos and stress.
Make alternate working arrangements
Reduce the impact of the office relocation on your employees by making alternate working arrangements while the office move takes place. Allow your staff to work from home or temporary working spaces – this will keep the business operational and your staff stress-free.
Relocating an office takes alot of planning and preparation to ensure a successful, stress-free move. Let us help you move your office while you focus on what is important: running your business. From packing your boxes to setting up your new space. We get it done! Call us today for a free walk-through or quote.